University of Toronto

 

OPEN ON-LINE ACCESS TO PUBLICATIONS: CIHR and NIH POLICIES and MANAGEMENT

 

FAQS

1. What exactly does the CIHR Open Access Policy require?
2. What exactly does the NIH Public Access Policy require?
3. Why should I use T-Space instead of another repository?
4. Can you “Google” something in T-Space?
5. Should I post previously published articles to T-Space?
6. What about copyright?
7. What if a journal refuses to allow publication that complies with CIHR Policy?
8. What version of an article will be archived…and can this be changed?

 

1. What exactly does the CIHR Open Access Policy require?

CIHR policy requires that recipients of CIHR grants awarded after January 2008 must:

ensure that all research papers generated from CIHR funded projects are freely accessible through the Publisher's website or an online repository within six months of publication;

deposit bioinformatics, atomic, and molecular coordinate data into the appropriate public database (e.g., gene sequences deposited in GenBank) immediately upon publication of research results;

retain original data sets for a minimum of five years (or longer if other policies apply); and

acknowledge CIHR support by quoting the Funding Reference Number (FRN) in journal publications. The FRN will be found in the letter sent by CIHR to acknowledge a successful grant application) NB: all authors of any journal article based on work supported by a CIHR grant must quote their FRN in the article posted for open access if they wish to apply for a renewal CIHR grant based on that work.

2. What exactly does the NIH Public Access Policy require?

The NIH Public Access Policy applies to all peer-reviewed articles that arise from NIH-funded research accepted for publication on or after April 7, 2008 and requires that:

Investigators funded by the NIH submit an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication to the National Library of Medicine’s PubMed Central (PMC), to be made publicly available no later than twelve months after the official publication date. Some journals submit articles directly to PubMed Central. A list of these may be found at: http://publicaccess.nih.gov/submit_process_journals.htm;

Beginning May 25, 2008, anyone submitting an application, proposal or progress report to the NIH must include the PMC or NIH Manuscript Submission reference number when citing applicable articles that arise from their NIH funded research. This policy includes applications submitted to the NIH for the May 25, 2008 due date and subsequent due dates;

Institutions and investigators are responsible for ensuring that any publishing or copyright agreements concerning submitted articles fully comply with this Policy.

Further information on compliance with NIH public access policy may be found at: http://publicaccess.nih.gov/ . Information on applying to NIH funding programs may be found at: http://www.research.utoronto.ca/ird/nih.html

 

3. Why should I use T-Space instead of another repository?

Studies show that readership and citation rates increase 40% to 300% for works openly posted on the Internet. T-Space maximizes your research impact by offering a number of advantages:

T-Space receives priority indexing and ranking by Google and other search services;

T-Space uses permanent identifiers – URLs that do not change, ensuring that links to your work will not be broken;

T-Space provides usage statistics.

Further details about T-SPACE be found at:

Brochure: https://tspace.library.utoronto.ca/tspaceBrochure.pdf

Powerpoint Guide: https://tspace.library.utoronto.ca/policies/faculty_intro.ppt

Gerstein News – complying with CIHR’s Policy on Research Outputs: http://content.library.utoronto.ca/gerstein/newsletter/volume9/issue1/article2.html

4. Can you “Google” something in T-Space?

Yes…and since Google will access institutional repositories like T-Space more frequently when searching for references, these will appear higher on a list of results, so could result in more frequent access.

5. Should I post previously published articles to T-Space?

Yes …All your scholarly work, including books, articles, working papers, conference proceedings, electronic presentations, etc can be accommodated. The Library will assure that everything posted will be backed-up and maintained, and your works will receive more citations than if available primarily in paper format.

6. What about copyright?

With T-Space, copyright is not transferred; instead the Faculty member grants the library a non-exclusive distribution and preservation license. T-SPACE also offers an optional legally binding Canadian Creative Commons license to further define appropriate use such as educational use only, share and share alike, etc.

Copyright issues affecting your ability to post an article accepted by a journal for publication on T_SPACE or another repository may be addressed through The SHERPA/RoMEO database contains a searchable listing of journal publisher’s copyright and self-archiving policies. To secure your rights as author of a journal article, The Canadian Association of Research Libraries (CARL) and the Scholarly Publishing and Academic Resources Coalition (SPARC) provide a tool to assist authors in Canada to retain key rights to the journal articles they publish. The SPARC Canadian Author Addendum enables authors to secure publishing agreements that retain select rights, including the right to reproduce, reuse and publicly present articles published for non-commercial purposes. The Canadian Addendum reflects Canadian copyright law and is an adaptation of the US version of the SPARC Author Addendum.

7. What if a journal refuses to allow publication that complies with CIHR Policy?

CIHR has clarified that if authors are unsuccessful in retaining the right to archive their work, this will be viewed as a reasonable exception from the policy.

8. What version of an article will be archived…and can this be changed?

CIHR requires that authors archive the final full text peer reviewed manuscript (i.e. postprint), including tables, figures, images, appendices and any supplemental material, or the published version where allowable...